Senior Administrative Assistant

• Manage calendar, coordinate and schedule meetings in place of current Executive Admin as required
• Ensure that filing is completed accurately, timely and neatly
• Answer phone calls, screen calls and take concise, accurate messages
• Print information required for meetings
• Creation and edit of assigned management and department presentations
• Manage calendars for the Senior Directors, inclusive of PTO for direct reports
• Preparation of expense reports and area invoice processing as required, inclusive of conference registration
• Coordinate and schedule meetings for the team, inclusive of conference room reservation, conference line management and NetMeeting ID’s
• Coordinate all on-boarding activity for new hire activities including, but not limited to, desk preparation/clean up, security access, phones, computers and new employee binders
• Records retention coordinator and general filing
• Support team related activities in these areas
• Creation and edit of assigned management and department presentations
• Distribution of mail
• Single point of contact with facilities (FP&A, Corp Accounting, Billing), especially during the 2011 moves for these areas
• Cleanup of vacant cubicles, common areas and other areas on 42nd floor as needed
• Lead Coordinator with Facilities for the floor moves involving FP&A, Accounting and Accounting Ops
• Coordination of clean up of 42nd floor filing room; ensure filing space needs are met for both FP&A and Accounting both on the floor and in the newly designed filing space
• Town Hall presentation development and logistics coordination
• Tracking of Bisk CPE videos that are borrowed by staff for CPE
• Assist in the development of department websites on the iWay for FP&A and Corporate Accounting
• Assist in the coordination of external audits as required

Requirements:

• Must have at least 2 years of general office administration experience
• Must have High School Diploma/GED; Bachelor's Degree preferred
• Excellent written and verbal communication skills
• Solid working knowledge of the entire Microsoft Office Suite of applications (Word, Excel, Outlook, PowerPoint)
• Analytical, solutions driven, good judgment
• Collaborative and effective team player
• Strong relationship development skills
• Ability to organize and prioritize multiple projects and responsibilities
• Strong time management skills and detail oriented

Contact Information:

• CareersUSA - Philadelphia
• E-mail: philadelphia@careersusa.com